#Todoist for gmail how to#
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Todoist syncs across platforms - computer, phone, web browser, email client, smartwatch, or smart home assistant - so you can enter tasks anytime, from anywhere. One of the core tenets of GTD is to get tasks out of your head and into your external system the moment they come to you. Consult the GTD trigger list to help jog your memory for commitments you may have forgotten. Add them as tasks to your Todoist Inbox now.

#Todoist for gmail full#

If you’re just starting out with GTD, do a full mind sweep of all the 'open loops' you can think of - anything you might need to take action on in the future.

#Todoist for gmail plus#

To add a new task to your Inbox in the web or desktop apps, click the plus sign in the right corner or simply press “q.” The task will be added to the Inbox by default unless you otherwise specify a project. In Todoist, your inbox will act as the default place to hold all your inputs until you have a chance to organize them. This is not the place or time to worry about organization. Your inbox is only used to collect the chaos of your thoughts in order to get them off your mind. In GTD an inbox, be it physical or digital, is a visual representation of all the inputs you need to somehow deal with on a daily basis. Anything that crosses your mind - to-dos, events, ideas, book recommendations, etc - must be captured and stored immediately in an inbox. Captureįor GTD to work, you must stop storing information in your brain. But, again, the same principles should apply no matter what tool you use. The rest of this article will cover the specifics of each of the five GTD practices above and walk you through how implement them with Todoist. Your tool should be versatile enough to handle your most complex projects yet simple enough to maintain when you’re low on energy. Rather the key to any lasting productivity system is to keep it as simple as possible and to use it as often as possible. Allen doesn’t even make a case for digital over analog systems. GTD doesn’t require a specific tool, app, or product.

Though the basis of GTD are these five simple steps, they’re not always easy to execute. Some very specific but seemingly mundane behaviors, when applied, produce the capacity to exist in a kind of sophisticated spontaneity, which, in my experience, is a key element to a successful life. Instead, you’ll be able to respond to incoming information calmly and prioritize your time confidently. You’ll no longer worry about forgetting a deadline or missing an important task. While GTD requires an upfront investment in time and energy to set up, it pays off with consistent use. Review: Frequently look over, update, and revise your lists.Įngage: Get to work on the important stuff. Add dates to your calendar, delegate projects to other people, file away reference material, and sort your tasks. Organize: Put everything into the right place. Decide if an item is a project, next action, or reference. Nothing is too big or small! These items go directly into your inboxes.Ĭlarify: Process what you’ve captured into clear and concrete action steps. The GTD method is made up of five simple practices to systematize the clutter in your brain and get things done:Ĭapture Everything: Capture anything that crosses your mind. The key to GTD isn’t the specific tools you choose but rather the habits you employ on a daily basis to think about and prioritize your work.

#Todoist for gmail how to#

We'll be focusing on how to GTD with Todoist, but the same principles apply no matter what app you use. This guide will introduce you to GTD principles and workflows, and what we think is the most intuitive way to implement them. Have never GTD'd before (everyone should GTD at least once in their lives) Starts lots of projects but have trouble finishing them When your GTD workflow is set up right, you’ll be able to confidently answer “what should I be working on?” at any given moment without worrying that you might forget something important you need to do later.įeel overwhelmed by the amount of things you need to keep track of His GTD method lays out how to dump all your mental clutter into an external system and then organize it so you can focus on the right things at the right times. When information piles up in your head, it leads to stress, overwhelm, and uncertainty.Īllen observed that our brains are much better at processing information than storing it ('your head's a crappy office'). As a result, you spend more time thinking about your tasks than actually doing them.

The methodology is based on a simple truth: The more information bouncing around inside your head, the harder it is to decide what needs attention. Getting Things Done, or GTD for short, is a popular task management system created by productivity consultant David Allen.